*General Information*

Emergency Evacuation of ARCE

If you are in ARCE and the fire alarms sound, your first priority is to get out of the building. Close your officeÌýdoor, take the closest stairs outside, and move away from the building. Once you are safely outside, notify your manager that there was an alarm and that you are safe. Managers will share the information with the other managers in order for them toÌýcheckÌýin with their staff that may have been at the building via Slack, Teams, or other agreed upon communication tools for the team.

Office/Building Maintenance

Send building and office maintenance requests via email toÌýJessica Trowbridge. If Jessica isÌýout of the office, contact Sam Miller. If SamÌýis unavailable, call FACMAN directly 303-492-5522.

Campus Mail

The mail room is located in the Basement, Room 33.

Address inter-campus mail envelopes with person’s name and campus box.

Ex: John Doe, Campus Box XXXÌýUCB

Off-campus mail requires a stamp or a SpeedType noted in the upper left corner of the envelope. Reach out to Jessica Trowbridge for the SpeedType.

Our Mailing address is:

3100 Marine Street, 572 UCB

Boulder, CO 80309-0572

Our Physical address is:

3100 Marine Street, Room # (enter your office # )

Boulder, CO 80303

FedEx Account

Contact Jessica TrowbridgeÌýtoÌýobtain our FedEx account number or the login information to create the label directly fromÌýtheir website. FedEx will charge the OCG account number to ship the package.

  • The closest FedEx Print & Ship CenterÌýis located at 2795 Pearl Street, Suite 104, Boulder, CO 80302.
  • The closest drop box is located at The Mail Station, 1740 30th Street, Ste 1, Boulder, CO 80301.Ìý
  • FedEx envelopes are located in room 470 in the black filing cabinet across from the copier.

Lockbox with Office Key

In the case that an employee forgets their office key or is locked out of their office, there is a lockbox with an office key located on the doorknob of room 470. Reach out to Jessica T., Alexa, or Nicole J. for the code.

Loaner Laptop

Loaner Laptops are located in room 470Ìýin the black filing cabinet next toÌýthe copier. Use the binder to sign out the laptop. It is highly recommended that you log into the laptop at a hoteling space prior to leaving ARCE to make sure it is running properly.

Cleaning Supplies

The office has a vacuum, dusters, disinfecting wipes, and windex wipesÌýfor staff use in room 470. You are responsible for cleaning your work area.

Fans and Heaters

OCG has a large supply of fans and heaters located in room 452 in the black cabinet to the left as you enter the room. Employees are welcome to grab them when needed.

Office Supplies

All office supplies are located in the silver cabinet in room 470. If there is an item you would like that is not in the cabinet, locate the item on.Ìý Email Jessica Trowbridge with SUPPLY REQUEST in the regarding line of the email with your item request and item number. Send at least three selections in case the first two are out of stock or not on contract. If there are any follow-up questions with the request, JessicaÌýwill contact you directly.

Letterhead, Fax Cover Sheets and Other Office Templates

These documents are located on the OCG Teams/Sharepoint site.

Exercise RoomÌý

There is an exercise room and showers available in ARC’s basement.Ìý There is no charge to use these facilities. Contact Jane SlausonÌýif you are interested in getting access to the space.

Animals on Campus

If you come across an injured or dead animal, report it to the CU Facilities ManagementÌý(FM) service desk at 303-492-5522 so that designated campus employees can properly assist or remove the animal.ÌýYou can find more information here.

Campus Parking for Meetings

Parking Services has a program where units are provided with kiosk codes for visitor parking lots to accommodate campus meetings.

  • OCG employees can use the parking kiosk code when required to park for meetings on campus.
  • These are not codes for use in the ARCE parking lot.
  • Cost of parking is $1/hour.
    • If a campus meeting will be more than 4 hours, employees should first try to use $5 Daily Parking pass, if available.
  • To pay for the $5 Daily Parking, you will have to reach out to Jessica T. for her P-Card or use your CU Travel Card.
  • The kiosk codes are only valid for employees to park in visitor parking lots.
    • /map/ look up Short-term pay under the parking tab
    • Parking on campus has returned to pre-pandemic levels and there is no guarantee spaces will be available in visitor parking lots.
    • Employees should build in time for finding parking and alternatives should no parking be available, and we encourage employees to carpool or use alternative options to the extent possible due to parking shortages being experienced during the academic year.
  • Parking Services has provided 3 different codes (2 hours, 4 hours, 12 hours). The 12 hour code is unlikely to be used by OCG employees.
  • Employees can reach out to Jessica T. for a code when they need to be on campus for meetings.
    • Alexa and Nicole J. can also access the codes in Jessica T.’s absence.
  • Parking Services has experimented with a number of changes to how parking is being managed on campus, and this program is subject to change at their discretion.
  • Any parking citations received by an OCG employee are the responsibility of the employee, even if using the kiosk code.
  • For Senior Leadership: Senior Leadership Anchor Days are an expected meeting for Senior Leadership, and parking is to be covered by the employee.

Employment Verification

Many occasions require faculty and staff to provide verification of their employment, salary or termination with the University of Colorado. Whether applying for a loan, government programs, housing or other services, CU employees can provide proof of their employment and income history 24/7.

CU has partnered with CCC Verify, an online service that enables organizations such as lenders and government agencies to access key employment data for CU employees. This platform also allows employees to issue verification letters and reports, review their information for accuracy, dispute inaccurate data and control access to their information with security keys.

Employees are not required to establish an account for outside organizations to verify their CU employment information through CCC Verify, but they will need to create an account in order to use the features listed above. To get started, visit theÌý.

Contractor Whistleblower Protection Notice for Employees

The Contractor Whistleblower Protection Notice to Employees is provided to University employees to inform them of their reporting obligations related to sponsor funded research and protections under the policies of the University of Colorado and laws of the State of Colorado and U.S. Federal government.Ìý