Travel Card & Personal Reimbursement

Below is the travel reimbursement bulk submission spreadsheet link. You can download the spreadsheet, enter all data for your expenses, and then attach the spreadsheet to your Travel Card & Personal Reimbursement Form submission along with your itemized receipts.

Department/Unit/Programs/Partnerships *

Department/Unit/PI E-mail

Are you completing this form on someone's behalf? *

Yes

Form Completed by: First and Last name *

Form Complete by: E-mail *

Request is for: First and Last name *

Request is for: E-mail *

CU Employee? *

Yes

Is the Payee a US Citizen or Permanent Resident? *

Yes

No. See the International AP Payment Matrix button above for additional required documents.

Non-Employee Home Address

Home Address Line 1 *

Home Address Line 2 *

City, State, Zip Code, Country *

International Visitor Additional Document Upload

Additional Document One

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png html pdf doc docx ppt pptx xls xlsx zip.

Additional Document Two

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png html pdf doc docx ppt pptx xls xlsx zip.

Additional Document Three

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png html pdf doc docx ppt pptx xls xlsx zip.

Additional Document Four

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png html pdf doc docx ppt pptx xls xlsx zip.

Additional Document Five

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png html pdf doc docx ppt pptx xls xlsx zip.

Are you sending us a Travel Reimbursement bulk submission?

Yes

To utilize the bulk submission you MUST fill out our travel reimbursement bulk submission spreadsheet (link button above) and your report will not be completed until you have submitted this required documentation. You need to fill out the travel reimbursement bulk submission spreadsheet completely and attach it to the upload area of the Travel Card & Personal Reimbursement Form along with your itemized receipts. Additionally, When Concur airfare is part of your travel, you need to attach your Concur Airfare Itinerary to the upload area of the Travel Card & Personal Reimbursement Form.

Travel Information

Did you complete a Concur Request for travel pre-approval? *

Yes

Travel Pre-Approval Form

Travel pre-approval is required. If you have not completed a Concur Request for travel pre-approval please complete one now so that we can attach it to your travel report. You can contact us for instructions. If your department does not use Concur Requests for domestic travel, then you will need to attach your completed department travel authorization form here.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt rtf html pdf doc docx ppt pptx xls xml.

Conference name (no acronyms)

Conference website

Title of Paper Presented

Departure date *

Month

Day

Year

Return date *

Month

Day

Year

Destination (City, State/County) *

Business purpose *

Concur Airfare Itinerary Receipt (CU Employees)

Attach your Concur Airfare Itinerary Receipt. We use the itinerary to build your report and it's needed for internal and external audits.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx.

Per diem requested *

Yes

List dates and whether breakfast, lunch and dinner were provided by the conference/hotel/paid for by Faculty PI (group meals). You will not recieve per diem for provided meals. *

What days (month/day/year) and meals (breakfast, lunch, dinner) were provided by the conference/hotel/paid for by Faculty PI (group meals) or that you do not want reimbursement for?

Mileage requested

Include dates and addresses from and to your destination.

Itemized list of expenses聽(itemized receipt required with proof of payment):

Include airfare, ground transportation, lodging, registration, rental car, rental car gas, parking, tolls, etc. In addition, this area can be used to submit receipts for personal reimbursements if you used your personal card for the purchase(s) and the purchase(s) was/were not travel related.

Expense 1: Date *

Month

Day

Year

Expense 1: Vendor *

Expense 1: Amount *

Expense 1: Speedtype 1 *

Expense 1: Add a funding split? *

Yes

Expense 1: Speedtype 1 Allocation 1 *

Expense 1: Allocation 1 Type *

Dollars

Percent

Expense 1: Speedtype 2 *

Expense 1: Allocation 2 *

Expense 1: Allocation 2 Type *

Dollars

Percent

Expense 1: Add an additional funding split? *

Yes

Expense 1: Speedtype 3 *

Expense 1: Allocation 3 *

Expense 1: Allocation 3 Type *

Dollars

Percent

Expense 1: Description of item(s) purchased *

Expense 1: Business purpose (how does this purchase benefit CU?) *

Expense 1: Travel card used? *

Yes

Expense 1: Is this for an official function? (i.e., food purchases) *

Yes

Expense 1: Official function description *

Official functions with less than 10 attendees must list the names of those in attendance. If the function has more than 10 attendees, you will need to list the total number of each group of people who attended, for example you鈥檒l list the amount of faculty, staff, guest, or student that attended. Use the Description field to list them.

Expense 1: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

If you have the ICT review results, attach the results in the receipts attachment below. If you do not have the results at the time of submitting your expense, send the results to ceas.fsc@colorado.edu when you have them.

Expense 1: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 1: Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 1: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Add another expense?

Yes

Expense 2: Date *

Month

Day

Year

Expense 2: Vendor *

Expense 2: Amount *

Expense 2: Speedtype 1 *

Expense 2: Add a funding split? *

Yes

Expense 2: Speedtype 1 Allocation 1 *

Expense 2: Allocation 1 Type *

Dollars

Percent

Expense 2: Speedtype 2 *

Expense 2: Allocation 2 *

Expense 2: Allocation 2 Type *

Dollars

Percent

Expense 2: Add an additional funding split? *

Yes

Expense 2: Speedtype 3 *

Expense 2: Allocation 3 *

Expense 2: Allocation 3 Type *

Dollars

Percent

Expense 2: Description of item(s) purchased *

Expense 2: Business purpose (how does this purchase benefit CU?) *

Expense 2: Travel card used? *

Yes

Expense 2: Is this for an official function? (i.e., food purchases) *

Yes

Expense 2: Official function description *

Expense 2: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

If you have the ICT review results, attach the results in the receipts attachment below. If you do not have the results at the time of submitting your expense, send the results to聽ceas.fsc@colorado.edu when you have them.

Expense 2: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 2: Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 2: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Add another expense?

Yes

Expense 3: Date *

Month

Day

Year

Expense 3: Vendor *

Expense 3: Amount *

Expense 3: Speedtype 1 *

Expense 3: Add a funding split? *

Yes

Expense 3: Speedtype 1 Allocation 1 *

Expense 3: Allocation 1 Type *

Dollars

Percent

Expense 3: Speedtype 2 *

Expense 3: Allocation 2 *

Expense 3: Allocation 2 Type *

Dollars

Percent

Expense 3: Add an additional funding split? *

Yes

Expense 3: Speedtype 3 *

Expense 3: Allocation 3 *

Expense 3: Allocation 3 Type *

Dollars

Percent

Expense 3: Description of item(s) purchased *

Expense 3: Business purpose (how does this purchase benefit CU?) *

Expense 3: Travel card used? *

Yes

Expense 3: Is this for an official function? (i.e., food purchases) *

Yes

Expense 3: Official function description *

Expense 3: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

Expense 3: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 3: Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 3: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Add another expense?

Yes

Expense 4: Date *

Month

Day

Year

Expense 4: Vendor *

Expense 4: Amount *

Expense 4: Speedtype 1 *

Expense 4: Add a funding split? *

Yes

Expense 4: Speedtype 1 Allocation 1 *

Expense 4: Allocation 1 Type *

Dollars

Percent

Expense 4: Speedtype 2 *

Expense 4: Allocation 2 *

Expense 4: Allocation 2 Type *

Dollars

Percent

Expense 4: Add an additional funding split? *

Yes

Expense 4: Speedtype 3 *

Expense 4: Allocation 3 *

Expense 4: Allocation 3 Type *

Dollars

Percent

Expense 4: Description of item(s) purchased *

Expense 4: Business purpose (how does this purchase benefit CU?) *

Expense 4: Travel card used? *

Yes

Expense 4: Is this for an official function? (i.e., food purchases) *

Yes

Expense 4: Official function description *

Expense 4: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

Expense 4: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 4: Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 4: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Add another expense?

Yes

Expense 5: Date *

Month

Day

Year

Expense 5: Vendor *

Expense 5: Amount *

Expense 5: Speedtype 1 *

Expense 5: Add a funding split? *

Yes

Expense 5: Speedtype 1 Allocation 1 *

Expense 5: Allocation 1 Type *

Dollars

Percent

Expense 5: Speedtype 2 *

Expense 5: Allocation 2 *

Expense 5: Allocation 2 Type *

Dollars

Percent

Expense 5: Add an additional funding split? *

Yes

Expense 5: Speedtype 3 *

Expense 5: Allocation 3 *

Expense 5: Allocation 3 Type *

Dollars

Percent

Expense 5: Description of item(s) purchased *

Expense 5: Business purpose (how does this purchase benefit CU?) *

Expense 5: Travel card used? *

Yes

Expense 5: Is this for an official function? (i.e., food purchases) *

Yes

Expense 5: Official function description *

Expense 5: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

Expense 5: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 5 Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 5: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Add another expense?

Yes

Expense 6: Date *

Month

Day

Year

Expense 6: Vendor *

Expense 6: Amount *

Expense 6: Speedtype 1 *

Expense 6: Add a funding split? *

Yes

Expense 6: Speedtype 1 Allocation 1 *

Expense 6: Allocation 1 Type *

Dollars

Percent

Expense 6: Speedtype 2 *

Expense 6: Allocation 2 *

Expense 6: Allocation 2 Type *

Dollars

Percent

Expense 6: Add an additional funding split? *

Yes

Expense 6: Speedtype 3 *

Expense 6: Allocation 3 *

Expense 6: Allocation 3 Type *

Dollars

Percent

Expense 6: Description of item(s) purchased *

Expense 6: Business purpose (how does this purchase benefit CU?) *

Expense 6: Travel card used? *

Yes

Expense 6: Is this for an official function? (i.e., food purchases) *

Yes

Expense 6: Official function description *

Expense 6: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

Expense 6: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 6 Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 6: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Add another expense?

Yes

Expense 7: Date *

Month

Day

Year

Expense 7: Vendor *

Expense 7: Amount *

Expense 7: Speedtype 1 *

Expense 7: Add a funding split? *

Yes

Expense 7: Speedtype 1 Allocation 1 *

Expense 7: Allocation 1 Type *

Dollars

Percent

Expense 7: Speedtype 2 *

Expense 7: Allocation 2 *

Expense 7: Allocation 2 Type *

Dollars

Percent

Expense 7: Add an additional funding split? *

Yes

Expense 7: Speedtype 3 *

Expense 7: Allocation 3 *

Expense 7: Allocation 3 Type *

Dollars

Percent

Expense 7: Description of item(s) purchased *

Expense 7: Business purpose (how does this purchase benefit CU?) *

Expense 7: Travel card used? *

Yes

Expense 7: Is this for an official function? (i.e., food purchases) *

Yes

Expense 7: Official function description *

Expense 7: Is this a software purchase?

Yes

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

ICT Review Process

Submit ITC Review

Expense 7: Attach receipt 1

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 7 Attach receipt 2

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Expense 7: Attach receipt 3

Files must be less than 2 MB.
Allowed file types: jpg jpeg png eps tif psd pdf doc docx xls xlsx.

Estimated Total $

Itemized Receipts and Documents Uploads

File 1: Travel Reimbursement Bulk Submission Spreadsheet

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml zip.

File 2

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml zip.

File 3

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml zip.

File 4

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml zip.

File 5

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml zip.

File 6

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 7

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 8

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 9

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 10

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 11

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 12

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 13

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 14

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

File 15

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png tif html pdf doc docx ppt pptx xls xlsx xml.

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Travel Card & Personal Reimbursement

Travel related expenses only:

Itemized list of expenses聽(itemized receipt required with proof of payment):