Procurement Card Expense Form

Indicates required field

Procurement Cardholder Information

Below is the bulk submission spreadsheet link. You can download the spreadsheet, enter all data for your expenses, and then attach the spreadsheet to your Procurement Card Expense Form submission along with your itemized receipts. Do not use this bulk submission spreadsheet if you already use a unit-specific bulk submission spreadsheet/document.

Department/Unit/Programs/Partnerships

Are you completing this form on someone's behalf?

Yes

Are you sending us a bulk submission?

Yes

You can use our bulk submission spreadsheet (link button above) if you want to submit more than three procurement expenses at a time. To utilize the bulk submission you MUST fill out our bulk submission spreadsheet and your report will not be completed until you have submitted this required documentation. You will need to fill out the bulk submission spreadsheet completely and attach it to the upload area of the Procurement Card Expense Form along with your itemized receipts.

Requester First and Last Name

Requester E-mail

Cardholder First and Last Name

Cardholder E-mail

Department/Unit/PI E-mail

Expense 1: Vendor

Expense 1: Amount

Expense 1: Speedtype 1

Add a funding split?

Yes

Expense 1: Allocation 1

Expense 1: Speedtype 2

Expense 1: Allocation 2

Add an additional fund?

Yes

Expense 1: Speedtype 3

Expense 1: Allocation 3

Add an additional fund?

Yes

Expense 1: Speedtype 4

Expense 1: Allocation 4

Expense 1: Description of item(s)

What did you buy? Books, office supplies, etc.

Expense 1: Business Purpose

How does this purchase benefit CU business? Please include, Project Name, Award Name, Class Name, Lab Name or Event Name if applicable.

Expense 1: Is this an official function?

Yes

i.e. food purchases

Expense 1: Official Function Description

Official functions with less than 10 attendees must list the names of those in attendance. If the function has more than 10 attendees, you will need to list the total number of each group of people who attended. For example, list the amount of faculty, staff, guests, or students that attended. Use the Description field to list them.

Expense 1: Is this a software purchase?

Yes

Expense 1: Software purchase info

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

[button url="/ictintegrity/ict-review-process" color="blue"]ICT Review Process[/button]

[button url="/ictintegrity/ict-review-process-overview/submit-request-review" color="blue" size="regular" style="regular"]Submit ITC Review[/button]

If you have the ICT review results, attach the results in the receipts attachment below. If you do not have the results at the time of submitting your expense, send the results to ceas.fsc@colorado.edu when you have them.

Expense 1: Attach Receipt 1

One file only.
5 MB limit.
Allowed types: jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Expense 1: Attach Receipt 2

One file only.
5 MB limit.
Allowed types: jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Expense 1: Attach Receipt 3

One file only.
5 MB limit.
Allowed types: jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Add another expense?

Yes

Expense 2: Vendor

Expense 2: Amount

Expense 2: Speedtype 1

Expense 2: Allocation 1

Add a funding split?

Yes

Expense 2: Speedtype 2

Expense 2: Allocation 2

Add an additional fund?

Yes

Expense 2: Speedtype 3

Expense 2: Allocation 3

Add an additional fund?

Yes

Expense 2: Speedtype 4

Expense 2: Allocation 4

Expense 2: Description of item(s)

What did you buy? Books, office supplies, etc.

Expense 2: Business Purpose

How does this purchase benefit CU business? Please include, Project Name, Award Name, Class Name, Lab Name or Event Name if applicable.

Expense 2: Is this an official function?

Yes

i.e. food purchases

Expense 2: Official Function Description

Expense 2: Is this a software purchase?

Yes

Expense 2: Software purchase info

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

[button url="/ictintegrity/ict-review-process" color="blue"]ICT Review Process[/button]

[button url="/ictintegrity/ict-review-process-overview/submit-request-review" color="blue" size="regular" style="regular"]Submit ITC Review[/button]

Expense 2: Attach Receipt 1

One file only.
5 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Expense 2: Attach Receipt 2

One file only.
5 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Expense 2: Attach Receipt 3

One file only.
5 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Add another expense?

Yes

Expense 3: Vendor

Expense 3: Amount

Expense 3: Speedtype 1

Expense 3: Allocation 1

Add a funding split?

Yes

Expense 3: Speedtype 2

Expense 3: Allocation 2

Add an additional fund?

Yes

Expense 3: Speedtype 3

Expense 3: Allocation 3

Add an additional fund?

Yes

Expense 3: Speedtype 4

Expense 3: Allocation 4

Expense 3: Description of item(s)

What did you buy? Books, office supplies, etc.

Expense 3: Business Purpose

How does this purchase benefit CU business? Please include, Project Name, Award Name, Class Name, Lab Name or Event Name if applicable.

Expense 3: Is this an official function?

Yes

i.e. food purchases

Expense 3: Official Function Description

Expense 3: Is this a software purchase?

Yes

Expense 3: Software purchase info

All IT goods and services acquired for use in a CU Boulder program, service, or activity must be reviewed for compliance.

[button url="/ictintegrity/ict-review-process" color="blue"]ICT Review Process[/button]

[button url="/ictintegrity/ict-review-process-overview/submit-request-review" color="blue" size="regular" style="regular"]Submit ITC Review[/button]

Expense 3: Attach Receipt 1

One file only.
5 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Expense 3: Attach Receipt 2

One file only.
5 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Expense 3: Attach Receipt 3

One file only.
5 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf, doc, docx, xls, xlsx.

Itemized Receipts and Documents Uploads

File 1: Bulk Submission Spreadsheet

The bulk submission spreadsheet is required for bulk submissions and your report will not be completed until you have submitted this required documentation.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, html, pdf, doc, docx, ppt, pptx, xls, xlsx.

File 2