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Forms & Resources

Hiring & Set-up Transactions

Hiring for faculty starts in the college, school, institute or department.

You will:

  • Identify candidate and draft offer letter
  • Send completed spreadsheet to HRSC
  • Send signed offer letter to HRSC
  • Send link to new hire: Personal Information Worksheet (as necessary)

The HRSC will:

  • Create new or update current position, including funding and supervisor
  • Send Section 1 of Form I-9 to new employee
  • Request background check
  • Verify completed spreadsheet against offer letter
  • Enter new hire in HCM
  • Send hire confirmation back to department

Appointment Changes

Personnel transactions may include promotions, reclassification, transfers, early certification, demotions, temporary pay, etc. Please refer to your Dean's Office for guidance听on appropriate ways forward. HRSC is able to help when these offices have been consulted and approve of any changes.

You will:

  • Work with your Dean's Office to acquire approval听
  • Draft addendum letter, send to Dean's Office听for routing
  • Send completed offer letter to HRSC with desired changes

The HRSC will:

  • Verify completed spreadsheet against signed offer letter or addendum received
  • Enter change in HCM
  • Send documentation back to PPL with transaction ID

Top Temporary Faculty Questions

A background check is no longer valid after three years, and if there is a break in service for said employee.

Yes, so long as their overall percent of time is greater than 50% (can be across multiple positions).

Yes, the HRSC can place them on Short Work Break for the Summer and return them in the Fall, keeping their benefits active.

Lecturer appointments are hired on contracts, and compensation is calculated based on the number of working days in the contract period, and paid on a monthly schedule. By the end of the contract term, the lecturer will have received their full compensation.听

For example, the Spring 2021 contract term was 1/4/21 - 5/31/21. Because January is a partial month, there are fewer working days in that month than in February through May. A lecturer would receive a slightly smaller paycheck on 1/31 than they would the remaining months of the contract.听

Please refer to Payroll North America to view a summary of Projected and Actual earnings for contracts.听