AiM System Announcements
Welcome to AiM.Ìý
If you experience any system issues please (VPN or campus network required) and a member of our FMIS team will follow up with you.
Breadcrumb
AiM by AssetWorks provides Facilities Management staff and our CU campus customers an intuitive, user-friendly interface using mobile and desktop platforms; integrated time reporting for payroll and customer billing; improved access to current and historical information and metrics; process automation and streamlined workflow; predictive maintenance; and expanded customer communication options. The system sends work orders to technicians, provides automatic billing and cost distributions to departments, and captures labor and material costs for our campus buildings. It also tracks over 13 million gross square feet of campus space and occupancy, supports a preventative maintenance program for equipment and building systems, tracks staff hours, manages inventory, and allows tracking of keys across campus. Lastly, it also supports procurement processing and the operations control center (OCC).
AiM login:
Authorized use only. You will need to have gone through AiM training and be granted a role in the system in order to access these sites. All users must attend a training session before being issued a role in AiM.
Help Desk
If you encounter an error while using the system please submit a service ticket. A member of our FMIS team will reach out to you to investigate (must be on the CU network or connected to VPN)
Work Order Billing
Testing login:
The testing environment links below are the ones used during training sessions. We encourage users who have attended training to practice using this test environment before the system goes live. This is the system that will be used to train new staff, test new versions of the software, and run test scenarios.
Standing Operating Procedures (SOP)
As new organizational processes and technologies have been implemented, it is essential that management and other key stakeholders have a clear understanding of new AiM operating procedures.
- O&M SOP
- Key and Access (coming soon)
Key Terminology
- ReADY – a website where campus customers can submit key, space, and maintenance work requests to Facilities Management (FM)
- AiM – a website used by FM employees to track and manage work created through ReADY
- Go – a mobile app used daily by our trades crew members to manage their work, fill out timecards, and communicate with other shops
Go Mobile App
Training Guides
Course Name |
AiM Roles required to take this course |
Topics Covered |
Course Agenda |
Training Guide(s) |
Go Mobile App | Go Mobile app users | How to install the Go Mobile App on your CU issued mobile device (phone or tablet) | Ìý | |
Time Entry |
Time Entry, Timecard Approver (by shop) for selected individuals |
General Navigation (Lite) |
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Time Entry Outdoor Services |
Time Entry, Timecard Approver for Outdoor Services team members |
General Navigation (Lite) |
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OCC |
OCC |
ReADY Discussion |
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Shop Supervisor |
Shop Supervisor (Trades) |
Intro/Navigation |
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Campus Building Services Supervisor/Lead |
Shop Supervisor (Custodial, IPM, Recycling, Solid Waste staff only) |
Intro/Navigation |
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Custodial Time Entry |
Time Entry for CBS team members |
Navigation (Lite) |
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Grounds Supervisor/Lead |
Shop Supervisor (Outdoor Services staff only) |
Intro/Navigation |
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Technician |
Technician (Trades) |
Logging In to Go Brief Introduction to AiM |
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Moving |
Shop Supervisor (Moving Shop), Technician (Moving Shop) |
Logging In to Go Brief Introduction to AiM |
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Moving Supv/Lead |
Shop Supervisor (Moving Shop) |
Navigation Review |
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Inventory Main Warehouse |
Stock Personnel, Warehouse Manager |
Intro/Navigation |
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Warehouse Management |
Warehouse Manager |
Inventory Adjustment |
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Buyer |
Warehouse Buyer |
Inventory Reorder Generator |
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Distribution |
Distribution |
AiM Navigation (Lite) |
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HR and Payroll Reports |
Ìý |
Timecard Adjustments |
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Accounting |
Accounting Tech, Accountant, Accounting Mgr |
Intro/Navigation |
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Accounting - Stores AP |
Accounting Tech (Stores, AP Tech) |
Enter PO Invoice |
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Asset Managment |
Work Management OCC |
Modify and Enter Assets |
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Insurable Loss |
Insurable Loss Liaison, Accounting Mgr, Work Management |
Review SOP |
(n/a) |
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Go Asset Management |
Project Support, PM Shop Technicians |
Enter new Asset in Go AM |
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Project Coordinator |
Project Coordinator (Housing PCs, Small Construction PCs) |
Intro/Navigation |
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PD&C Staff and Others |
Project Manager (Planner, Engineer, CAD, Estimator, Housing PM, Small Construction PM) |
Intro/Navigation |
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IT Staff Overview and Support |
Ìý |
System overview, and IT support for AiM |
(n/a) |