Resignation
Staff member’s checklist for resignation
- Determine your expected last day of work.
- University staff are at-will employees and can leave their position at any time. When possible, please provide at least two weeks' notice before your departure to allow the department to plan accordingly.
- Vacation time may be used for up to four weeks after the employee's last day of work. Ensure that you are requesting a last day that includes any vacation time you plan to use before departure.
- Please note that you will be paid 100% of remaining vacation balance up to your accrual maximum.
- Write a letter of resignation to notify your supervisor of your leaving.
- Include your expected last day of work.
- If you are transferring within the university system, include a statement in your letter to ensure proper payout and transfer of benefits.
- Work with your supervisor on how to communicate departure with your team.
- Turn in your PCard and/or travel card and add delegate in Concur.
- Ensure your home address is up to date in the CU portal.
- Remove personal items from your workspace.
- Complete the exit survey when you receive it from SA HR.
- You may request an individual meeting with SA HR if you wish before your departure.
- Please contact SA-HR@colorado.edu to request this meeting.
- On your last day or work, turn in university property (i.e., laptop, phone, uniform, etc.).
- Review with supervisor and turn in final evaluation.
- Unused vacation time will be paid out up to maximum allotment available.
- CU Benefits and cobra where applicable are given through end of month of last month of employment
- For specific details or please reach out to
Supervisor checklist for staff resignation
- Approve and send resignation letter to SA HR through .
- Acceptance of resignations is no longer needed for university staff.
- Classified staff will need an acceptance of resignation from supervisor. Supervisors can use this template.
- If the staff member is transferring in the university system, include that information as a comment in the Jira ticket. Notify SA IT of transferring employee to ensure OIT does not shut off employee access.
- Determine how you will communicate with the rest of the department and campus partners that this staff member is leaving.
- Connect with your staff member to coordinate the timing on this announcement.
- Often, staff prefer to share this news first followed by a more formal announcement from their supervisor.
- Collect the staff member’s PCard and/or travel card, submit card cancellation request and add delegate for Concur.
- On the staff member’s last day of work:
- Complete departmental checkout procedures.
- Collect property (i.e., laptop, phone, uniform etc.).
- Email SA IT for IT equipment pickup.
- Have the Teams owner remove access from departmental Teams channels.
- Fill out timecard through last day of employment (vacation time included).
- Review, update and finalize employee yearly evaluation.
- Note: Check ownership of Office 365 and Google documents. Documents owned by departing employees may be deleted.