Good afternoon,
Greetings from the catalog team. First, many thanks to all of you who have diligently edited, reviewed and approved your academic program pages in the catalog! Your efforts are greatly appreciated.
The rest of this message pertains to those of you who review pages outside of the academic program pages鈥攊ncluding top-level sections, such as Admissions, Advising, Registration & Enrollment, Student Affairs, Student Financials and University Policies.
Non-Academic Program Page Workflows
As shared earlier this fall, we've been working on a number of structural improvements to this set of pages in this year鈥檚 catalog before starting the related workflows. Namely, we've moved several pages that had been buried in the "About CU" section into the respective career-level catalogs to make it easier for students to find this content.
We鈥檒l be kicking off workflows for these pages today and early next week. Reviewers will receive an automated email from our catalog@colorado.edu address with a link to edit and approve your content when it is available. Please note that if others are set up to review the page before you, you鈥檒l receive an automatic email only after the person ahead of you has completed their edits. The target date to review and approve all catalog pages is Friday, Feb. 8.
New Features: Shared & Borrowed Content
We鈥檙e also reaching out now to go over some improvements and new content features you may notice once you access your page(s).
What鈥檚 Changed
Several sections related to academic records, registration and enrollment, student affairs and university policies have been moved out from the 鈥淎bout CU鈥� area and into corresponding career-level catalogs.
To streamline future updates and minimize content drift, we鈥檝e utilized the catalog system鈥檚 shared and borrowed content tools. These tools allow a chunk of text (anything from a sentence to a full page) to be editable on a single page and be shared as read-only content across multiple pages.
Learn more about borrowed and shared content on the Catalog Production page (see the 鈥淏orrowed & Shared Content鈥� section).
What This Means for You
For many of you, your content will look just like it did in the 2018鈥�19 catalog. Go ahead and complete your edits, review and approval as usual.
Those of you who review content that was moved out of the "About CU" section鈥攊ncluding Academic Records, Registration & Enrollment, Student Affairs and University Policies, among others鈥攎ay notice new shared or borrowed content blocks on your pages. As noted above, this is content that can be edited in one place and appear in other places as read-only content.
In some cases, you may be set up to review not only the source/shared pages, but also the pages that display that听content. Please review these read-only pages to make sure that the edited source content continues to make sense in its other contexts.
We鈥檒l be reaching out to individual reviewers to go over how this applies to your page(s) specifically, but please also feel free to get in touch with any questions in the meantime. We understand this is new functionality and we are here to help.
Many thanks to you all for your efforts on this!