Recurring Events (For Event Admins)
A recurring event is any event that happens more than once. Instead of entering two or more separate listings, the event form offers recurring options that connects the various dates to one listing that will be displayed on the respective results pages for each instance.
Recurring events include two layers:
- Event: This is the overarching “thing that is happening,” for example an Open Lab event.
- Instance: If the Open Lab event spans multiple days then each day is one instance.
Creating a Repeating Event
When creating an event, you will see a ܱsection that contains all date related details.
As soon as you enter a valid start date, you will see the ܳupdated to reflect the field data as well as the Add Above to ܱbutton activated.
Once you have entered a start date and times, use the پԲdrop down to create your custom schedule. The options in the drop down will dynamically update to correspond to your start date. For example, “The 1st day” would say the “The 2nd day” if the start date was March 2nd and not March 1st.
Every day (Sunday – Saturday)
- Every = 1 day – 30 day pattern
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
Every weekday (Monday – Friday)
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
Every Mon, Wed, Fri
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
Every Tue, Thu
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
Every week
- Every = 1 week – 30 weeks
- Repeat on = Only recur weekly only on the days checked off
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
The 1st day (corresponds to numerical calendar date entered) The repeating options will update based on the date (other options you may select every 15th day if you type in Nov. 15)
- Every = 1 month – 30 months pattern
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
The first Wednesday (corresponds to day of the week of start date) The repeating options will update based on the day of the week (other options you may use "the third Friday")
- Every = 1 month – 30 months pattern
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
Every year (corresponds to exact date)
- Every = 1 year – 30 years pattern
- Repeating until = enter a specific date (March 1 – March 15) or amount of instances (15 times)
Once you have completed all of the fields, confirm your schedule in the Summary then select the Add Above to ܱbutton.
The dates will now be listed below in the Confirmed Dates section. From there you can delete or edit the times for individual instances.
Updating Your Schedule
Both adding a second (or more) schedule to the confirmed dates and overwriting the confirmed dates are both done by changing the previous data in the ܱfields. If you are navigating back to an already saved event then these fields will be cleared.
Once your schedule is set one of the following options then save:
- Add to = Include Above in ܱbutton
- Overwrite = Check off Overwrite scheduled dates
Same Day Instances
It is possible to have an event occur at multiple times on the same day or across all days in a schedule. Follow these steps:
- Add the day/schedule with the first time frame
- Select the Add Above to ܱbutton
- Navigate back to the start time and end time fields and enter the second time frame
- Select the Include Above in ܱbutton
- Repeat
For Visual Learners:
[video:https://youtu.be/H-oIfYj2L3Y]