This report allows department users to monitor potentially unallowable expenditures on externally funded awards.

The sensitive expenditure report (SER) is created for financial research administration, including DRAs, PIs, grant accountants, fiscal managers and more.

This report will list all potentially unallowable (sensitive) expenditures on sponsored research projects (funds 12, 30, 31, 32, 33, 70).

The report should be run at least quarterly by the departmental research administration to monitor expenses on a regular basis.

Located in CU-Data, this m-Fin report can be located by searching for 鈥渟ensitive expenditure report鈥� or located in the project reports folder.聽

Proper award administration requires unallowable expenses to be moved off sponsored projects in a timely manner. Federal Uniform Guidance requires expenses to be reasonable, allocable, allowable and consistent on sponsored projects. If cost transfers occur over 90 days of the original transaction they are considered late and bring into question our internal controls.

Tips and Tricks

  • Users have the ability to run the report in m-Fin by using org, speedtype, award聽and project then can be filtered into more detail such as PI, fiscal manager and project accountant. Users can also choose not to filter to this level of detail and move directly to generate the requested report.
  • The SER report defaults to 鈥渟elect all鈥� sensitive expenditure account codes, but there is an option to only select certain account codes.
  • Users may run the report by desired dates using聽from听补苍诲听to聽(defaults to start at the current fiscal year through the current month).
  • The report will list expenditures by project with a subtotal for each project.
  • Expenditures are listed by accounting period and聽then by account code.